HR & Payroll Administrator – Weston Super Mare, Somerset Full Time

Our client, a large used car dealer Group is currently recruiting for an experienced HR and Payroll Administrator to fully support the HR Manager and the Finance Director in their roles to enable the provision of an efficient HR and Payroll service to the company and its’ 150 employees. The role is based at their Head Office in Weston Super Mare.

Responsibilities and Duties of HR and Payroll Administrator

Human Resources

To carry out administrative tasks in relation to the HR Lifecycle including, but not limited to:

  • Providing first line support to line managers
  • Assisting the HR Manager with Recruitment, including the use of the ATS
  • Administering the New Starter process
  • Administering Leave requests
  • Administering the Sickness absence process & alerting the HR Manager to issues, trends, high levels of absence etc.
  • Administering the Leaver process, including liaison with the HR Manager for Exit Interviews
  • Cross-checking all HR data with the Rota, and updating that and other systems and records where necessary
  • Monitoring the HR mailbox and the Recruitment mailbox ensuring timely response to queries and timely actions, in conjunction with the HR Manager
  • Maintaining the computerised HR records on the HR system in a timely manner, ensuring accurate and up to date records
  • Maintaining the electronic staff files, and carrying out periodic reviews of files
  • Assisting with the Appraisal process as required
  • Assisting with Training activities as required
  • Assisting with the development of systems and procedures as required
  • Identifying improvements in process and policy to the HR Manager
  • Answering day to day HR queries in a timely manner, and escalating queries to the HR Manager when not able to respond or require assistance


To be responsible for day to day management of the Payroll, ensuring that each stage of the monthly Payroll process is actioned properly; that all staff are paid correctly; that appropriate and accurate information is provided to the Financial Director and that correct information and payments are submitted to HMRC, pension providers and other statutory bodies. Specifically, but not limited to:

  • Setting up new employees on Sage Payroll
  • Checking how many days/hours employees have worked
  • Processing holiday, sick and maternity pay, and expenses
  • Calculating bonus, commission, overtime, holiday pay, pay increases etc.
  • Ensuring the Childcare Voucher Scheme is operated efficiently, that all deductions are reconciled, and correct payments made to the scheme provider.
  • Checking and processing car contributions and any staff advances
  • Updating tax codes and checking PAYE and national insurance deductions
  • Issuing online payslips
  • Answering all wage related staff queries and referring more complex issues to the FD
  • Processing leavers, issuing P45s and other tax forms and saving key reports
  • Setting up the group BACS payments
  • Uploading pension data, confirming group payment and e-mailing pension letters
  • Ensure accurate posting of wage journals to accounts system
  • Generally maintaining the accuracy of data on the payroll system
  • Additional year end payroll tasks such as P11D and minimum wage checks
  • In conjunction with the Financial Director and HR Manager, plan the best way to implement legislative changes and ensure that standard procedures are developed to support any such changes
  • Liaison with the Finance Director and General Manager where required

General responsibilities

  • Work professionally as a member of the HR team and the wider Administration team, communicating information efficiently and effectively to staff as required
  • Comply with GDPR guidelines
  • Develop and maintain constructive working relationships with key stakeholders
  • Ensure front line queries are dealt with promptly
  • Ensure correct input, maintenance and retrieval of any data
  • Accept ownership for timely completion of tasks, within tight deadlines
  • Promote and share a good working environment

Qualifications and Skills


  • Good standard of English and Maths: GCSE Level C and above, or Numeracy and Literacy Level 2 on the NQF or equivalent.


  • Attainment of Level 3 qualifications or equivalent (e.g. A Levels, AVCE)
  • CPP or CIPD accredited NVQ at Level 3
  • A recognised Payroll qualification


  • High level of accuracy and attention to detail
  • Systematic approach to work
  • Good numeracy skills
  • Good interpersonal skills
  • Good communication skills, both verbal and written
  • Able to work on own initiative
  • Ability to prioritise workloads utilising all resources to ensure that objectives are met.
  • Must be willing to adopt a hands-on approach and assist others when required
  • Good IT skills including MS Excel, Word, Outlook, and databases
  • Able to collate, analyse and present data and information efficiently, accurately and methodically


Essential experience for the position of HR and Payroll Administrator:

  • Demonstrable experience working within both HR and Payroll
  • Working knowledge and understanding of HR administration practices
  • Working knowledge and understanding of Payroll systems, taxation, national insurance rules, and pension scheme administration
  • Knowledge and awareness of the importance of confidentiality and data protection


  • Sage Payroll
  • Knowledge of salary sacrifice schemes
  • Experience of operating payroll with payments such as bonus and commission
  • Experience within the automotive industry


  • Professional
  • Able to maintain confidentiality
  • Able to work under data protection regulations
  • Methodical
  • Approachable
  • Willingness to help service users
  • Enthusiastic
  • Motivated
  • Adaptable
  • Flexible


  • Competitive salary £22k – £25k depending on experience
  • Competitive annual leave entitlement, increasing with service
  • Contribution based pension scheme
  • Service linked company sick pay
  • Health & Wellbeing support through partnership with ‘Ben’
  • Retail Shopping discount scheme
  • Discounts on car purchases and servicing
  • Childcare voucher scheme
  • Development and progression opportunities
  • Recruitment & Retention bonus
  • Free parking

HR and Payroll Administrator

Tagged as: HR, HR and Payroll Administrator, Payroll, Somerset, Weston Super Mare

Job Overview

  • Date Posted: Posted 3 weeks ago
  • Expiration date: January 31, 2018
  • Closes:Jan 31, 2018
  • Job Title: HR & Payroll Administrator – Weston Super Mare, Somerset
  • Salary: £22k - £25k
  • Jan 31, 2018
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